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Job Title: Administrative Coordinator

Location: Hybrid, remote and on-site work in Northern Colorado required

Status: Part-time, non-exempt 

Time Commitment: Estimated 5 - 15 hours per week with the ability to attend street clinics as needed

Compensation: $22 - $25 per hour pending experience and qualifications

Reports to: Operations Director

The Street Dog Coalition (SDC) provides free veterinary care to pets of people experiencing homelessness. We believe in the transformative bond between humans and animals and aim to support both through equitable, compassionate, and community-driven programs. Using a One Health approach to street medicine and pop-up street clinics, we care for both ends of the leash. 

Position Summary: The Administrative Coordinator plays a vital role in supporting the daily operations of SDC on the ground in Fort Collins, CO. This position shares the responsibility of overseeing management of SDC’s mail, bank deposits, and Clubhouse alongside the Operations Director, in addition to supporting our NoCo flagship team where street clinics occur 6x a month. The ideal candidate is a flexible, detail-oriented problem-solver with Google Workspace experience, good communication skills and a passion for SDC’s mission. 

KEY RESPONSIBILITIES 

• Provide routine administrative and operational support including 2x week mail pick-ups and bank deposits.

• Maintain accurate NoCo client records; collect and submit NoCo clinic stats; register NoCo microchips.

• Collect impact stories, photographs and videos at street clinics and events for social media and SDC website. 

• Communicate with NoCo Team Leads regarding local clinics, follow-up care, and volunteer coordination. 

• Plan events including local clinics, fundraisers and volunteer appreciation gatherings.  

• Ship SDC merchandise to donors and miscellaneous supplies to SDC Team Leads.

• Maintain the organization and inventory of the SDC Clubhouse, including medical supplies, general supplies, office supplies, apparel, records/files and donated goods.

• Assist NoCo clients as needs arise and resources permit; providing coordination support.

• Participate in weekly staff meetings, annual retreats, Office Hours, and 1:1’s as needed.

• Serve as a consistent point of contact for local community partners and volunteers as well as national staff.

• This job description is not intended to be all-inclusive. Responsibilities may evolve based on organizational needs, and additional duties may be assigned by the Operations Director.

PREFERRED ATTRIBUTES

• Clear communicator and team player

• Kind, grounded, emotionally intelligent and values-aligned

• Understands and respects boundaries while maintaining flexibility

• Passionate about access to care and the human-animal bond
  

QUALIFICATIONS 

• Passion for The Street Dog Coalition’s mission, vision, and core values. 

• 2+ years administrative and nonprofit experience preferred.

• Proficient using Google Workspace and Zoom, aptitude for web based applications.  

• Consistently reliable and able to handle responsibilities with discretion and trust. 

• Excellent organizational and time management skills.

• Strong interpersonal communication skills, above average writing skills. 

• Ability to work effectively with volunteers, interns and community partners.  

• Self-starter; solutions-oriented; anticipates needs; ability to work independently with minimal supervision.

• Ability to juggle multiple tasks, prioritize competing demands, and meet deadlines. 

• Experience with volunteer recruitment, retention, and coordination is highly desirable.

• Commitment to Diversity, Equity and Inclusion (DEI) and empowering all members of the SDC community. 

• Active contributor to a positive remote work culture built on collaboration, clear communication, continuous improvement, and attention to wellness. 

BENEFITS 

• Paid sick leave and pro-rated holiday pay

• Monthly $25 remote work reimbursement for cell phone/internet 

• 401k retirement plan with a dollar for dollar match up to 3% of wages 

ACCESSIBILITY AND ACCOMMODATIONS

• Role requires prolonged periods of sitting and extensive use of a computer, including typing and screen time.

• Must be able to communicate effectively via email, video calls, and other digital communication tools.

• The employee must have a workspace that allows for a professional and distraction-free environment.

• This role may require occasionally lifting and carrying items up to 20 pounds.  

HOW TO APPLY

• Submit resume and cover letter to info@thestreetdogcoalition.org with “Admin Coordinator” in the subject. 

• Applications will be accepted on a rolling basis until the position is filled.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Street Dog Coalition is an equal opportunity employer and is committed to a workplace free of discrimination and harassment. We do not discriminate based on race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship status, age, physical or mental disability, genetic information, medical condition, military or veteran status, or any other characteristic protected under federal, state, or local laws. We provide reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities.